AI for RFQ & Quoting in Manufacturing
Whoever delivers a clean quote first wins the order — but your enquiries are stuck in PDFs, e-mail threads and the head of a single estimator.
Where your business loses time
Enquiries buried in PDFs
RFQs arrive as PDF, Excel, e-mail prose. Before anyone can calculate, someone has to structure everything by hand.
Quoting as the bottleneck
The knowledge sits in a few heads. One estimator's holiday or sick leave delays every quote.
Response time loses orders
Days until the quote mean lost awards — purchasers don't wait.
Follow-up falls through
Quotes without a reply are rarely followed up systematically. That is exactly where revenue sits.
What AI concretely takes over
RFQ structuring
Reads incoming enquiries (PDF, e-mail, Excel), extracts line items, quantities and deadlines and makes them comparable — minutes instead of hours.
Quote drafting
Creates a calculation draft from parts lists, price lists and previous quotes, which your specialist reviews and approves.
Systematic follow-up
Politely follows up on open quotes at the right moment and reports replies straight to the team.
Live in production: rfqbuddy.com
With rfqbuddy.com we run our own tool that structures requests for quotation and saves hours per tender. We adapt the technology behind it to your business and your systems.
Frequently asked questions
Does this connect to our ERP?
Usually yes — whether Abacus, SAP Business One or an industry solution: we check the interfaces in the feasibility assessment and tell you honestly what works.
How accurate is the automatic extraction?
Very good, but not perfect — which is why we build in control points: the agent prepares, your team approves. The system improves with every correction.
Can we start small?
Absolutely. A typical entry point: automate only the enquiry structuring. Once the benefit is visible, quote drafting and follow-up come next.
What does it cost?
It depends on the scope — after the free consultation you receive a fixed-price quote in CHF, no open-ended hourly rates.
Where does your business lose hours every week?
Tell us — in a free 30-minute consultation or by message. Reply within 24 hours.